Hiring a real estate virtual assistant has become commonplace in the real estate business industry.
Business owners want to see their company skyrocket and hire a virtual assistant to help them manage all those essential but time-heavy administration tasks.
You would be forgiven for thinking that hiring a VA for your real estate business is just about delegating the general administrative work your in-house staff don’t want to do.
This article focuses on the top five important tasks you must know before hiring your real estate VA.
1 – Administrative Tasks
Real estate virtual assistants are hired to take the pressure off real estate agents and their in-house staff. The typical admin tasks expected of a virtual assistant services worker are dealing with phone calls, data entry and updating property listings.
These tasks can be time-consuming, but they are vital and can save your in-house staff valuable time.
Also, your real estate VA must be able to effectively schedule client meetings, which can prove time-consuming.
Recurring tasks like email management can be seen as boring, but it is vital as it ensures you don’t lose track of any correspondence between your company and an important client. While your virtual real estate assistant manages all these time-consuming tasks, you and your other staff can handle more critical tasks like attracting prospective clients.
The real estate industry is cutthroat; therefore, the more time you dedicate to studying the latest trends in the real estate market, the more successful you will be.
As your company becomes successful, you must hire more virtual assistants to keep pace with demand.
2 – Marketing Tasks
Virtual assistants can be hired to perform marketing tasks within the real estate sector. Market trends often change, so staying focused and conducting the proper market research is vital. Read this additional article for more on tracking performance of your VA.
When you hire an experienced virtual assistant, they should be able to implement your company’s marketing strategy by producing suitable marketing materials that attract prospective buyers.
Hiring a virtual assistant with marketing knowledge will prove cost-efficient, allowing them to devise marketing tactics through several social media channels. A VA with expensive social media management knowledge and search engine optimization will be invaluable to your company.
Possessing these specialised skills and being excellent at content creation and lead generation can put your company ahead of the competition.
Virtual assistants are used to doing that tedious, time-consuming task that nobody else wants, but when you delegate marketing tasks to your VA, you will be surprised at the results they can generate.
Real estate professionals should all be multi-skilled, which applies to the remote worker you hire.
3 – Sales Tasks
A lot goes into gaining a sale, and a lot of time and effort is needed before you can get the deal signed, sealed and delivered.
The VA you hire must follow up with potential customers who have shown an interest in the property via your listings or the social media content on your various platforms.
Businesses often struggle because they need to follow up on lead generation. Therefore, your VA must be able to handle lead qualification duties effectively. Correct performance of this task will lead to more deals for your company.
Another example is when you miss out on potential clients due to failure to follow up with customers regarding promotional activities you have run.
Your real estate virtual assistant may have helped run an excellent promotional campaign, but it is pointless if they don’t follow up on any substantial leads.
Another area where your VA can also help and act as an extra pair of eyes is contract preparation. This can prove vital because even the most experienced professionals can miss essential elements within a contract that could stop you from sealing the deal.
Allowing your VA to take responsibility for all these duties will enable you to focus on closing deals.
4 – Technical Tasks
Hiring a VA who can perform technical tasks will benefit your company. For example, when your VA can maintain your company web pages and is well-versed in general website plug-ins and maintenance, it allows you to focus on other areas of your business.
If your website is updated, it will benefit your company; this is one of the critical job requirements of a real estate virtual assistant.
You can also delegate other technical tasks to your VA, such as performing data analysis on your current client base and looking at ways to widen the base.
As a company, you will have loads of software related to your business; all your software subscriptions must be up to date and installed with the latest anti-virus protection.
Knowing that the job will be handled professionally, you can delegate this vital task to your real estate virtual assistant.
5 – Closing Tasks
Closing task duties are vital because these tasks typically relate to signing new deals with new customers.
For example, if one of the sales team says they have secured a deal to lease a property to a client, you can instruct your VA to prepare the relevant documents ready to be signed by the client.
As a business owner, you will often have to juggle other appointments, and you don’t want to be stressed thinking about if you have allotted enough time in the meeting to complete the deal.
A highly efficient VA will have no problem managing and scheduling meetings so that your other staff can concentrate on preparing for a meeting with an important client.
Your VA must also ensure that they manage timelines and schedule meetings between all parties in a way that helps to save time while also suiting all concerned.
Call Us To Help You Prioritise Virtual Assistant Tasks
As you can tell from reading this article, real estate virtual workers are in high demand, but sometimes you haven’t got the time to devote to hiring and training a VA.
Instead of struggling without a real estate virtual assistant or hiring a VA who doesn’t suit your needs, allow us to do all the hard work for you.
Call us today to learn how we can expertly source, hire, train and manage the perfect VA for you to start saving vital time to dedicate to dollar productive tasks.
