When you run a real estate business, you must use the right software tools to help your company run smoothly.
Various software tools are available to help real estate agents run their businesses more efficiently.
When a business hires a virtual real estate assistant, it must consider the tools it will need to help streamline the workflow of the remote worker.
Communication is so important when hiring a virtual assistant, and this article will focus on the ultimate software tools you require to ensure your business operates optimally.
1 – Top Virtual Assistant Application Tools for Lead Generation
Real estate virtual assistants can use many software tools to help them perform their roles effectively.
Some tools include Canvas, Trello, Google Suite, Slack and Hootsuite. All these tools are used to help perform different aspects of the job. For example, Canvas is excellent for creating web design and flyers, Google Suite helps manage documents from anywhere in the world, and Trello enables you to stay organised at all times by keeping track of your daily schedule.
You also have Slack, a cloud-based tool that enables consistent communication between contractors and agents and acts as a good property management tool.
Then you have Hootsuite, a tool that can effectively manage multiple social media accounts at once and is regarded as the high-quality go-to social media management tool.
2 – Tools for Managing Real Estate Listings
Many tools help manage real estate listings, such as Dotloop, an ideal real estate transaction platform solution.
Dotloop allows you to make and edit forms and share files and will enable e-signings which is very useful.
Matterport is a funky tool that allows 3D virtual tours of your properties, which is essential when the potential buyer is based in a different country.
Your real estate virtual assistant could easily use these tools to help attract a broader target audience.
3 – Tools for Managing Communications
There are several tools a real estate virtual assistant can use for communication. For example, Skype and Zoom are excellent tools for making audio and video calls.
However, real estate agent businesses often use Slack as a communication and project management tool.
Slack is a cloud-based tool that provides effortless communication capabilities between a real estate virtual assistant and the project team.
With Slack, you can easily organise multiple person-to-person interactions into different channels and bring all the users together to share feedback and ideas for the project.
Slack helps you stay in sync with the rest of your team wherever they are based.
4 – Tools for Managing Tasks and Projects
Project management tools are designed to enable teams to track and manage each task and plan the overall project you are working on.
As a virtual assistant, you can use many project management tools to help you do your job quicker and more effectively.
As stated, Slack is an excellent tool for communication and task management.
However, Trello is considered one of the most potent tools a real estate professional can use.
Trello allows you to set a reminder and organises tasks as needed. It also has a daily task checklist that allows everyone to see how the tasks are progressing concerning the overall project.
5 – Tools for Tracking and Analysing Data
Time tracking software ensures your VA gets tasks done in the allotted timescale.
Time Doctor is the leading tool of its kind and allows you to see the precise time a task was completed, time spent with clients on different projects, view which websites have been used by your VA and also produce reports based on analysing data based on productivity,
Time Doctor is also easy to use for payroll purposes and integrates with other software, for example, Trello.
Other tools that essentially perform the same functions as Time Doctor include Toggl, Harvest, and DeskTime.
6 – Tools for Social Media Management
Buffer is one of the best social media management tools for real estate virtual assistants. When using Buffer, it allows you to integrate all your social media profiles into one place.
The tool lets you access all your social media accounts, such as Facebook, Linkedin, and Twitter, when connected to Buffer.
This saves you time as you don’t have to keep logging in and switching between each account. Buffer also allows you to easily display data that all team members can see in the same place.
Hootsuite is another tool that allows you to assign a specific task to different team members, which is suitable for scheduling social media posts.
7 – Tools for Collaboration
There are several great tools available that can help a real estate agent business collaborate effectively with its staff.
Tools such as Microsoft Teams enable VAs to chat and make audio and video calls and are ideal for scheduling meetings. Sharing files is simple with Teams and can be done in real-time wherever you are.
Having the ability to make calls and share files in real time is invaluable to virtual assistants.
Flock is also a high-performing tool that allows the user to send voice notes, set reminders and set to-do lists so that you can boost that productivity.
Slack is also an excellent collaboration tool with the same functionalities as Teams.
8 – Other Virtual Assistant Software Tools
Depending on their tasks, virtual assistants will find countless other great software tools useful depending on their duties.
Accounting tool Wave tracks income and expenses. It also helps auto-create and send invoices while accepting credit card transactions. Best of all, it is free, which makes it extra appealing for business owners to set up for their virtual assistants.
Other tools on the market relating to accounting are QuickBooks, Xero and Freshbook, which are also highly popular with small to medium-sized businesses.
A certain amount of training would also be beneficial, to help shape the use of tools to your own business requirements.
9 – Tips for Choosing and Implementing Real Estate VA Software Tools
Every real estate business must invest in software tools if they hire a virtual assistant. As you have read, there are a variety of applications on the market.
You must consider what tasks you want the tool to help you with, be it property management software or tools to help you manage your social media platforms more easily.
When you want to use a software tool to help your business, make sure you research and be aware of what the application can and can’t do. Also, read tech reviews for a specialised view of each tool’s performance.
You can always sign-up for a free tool to see if that suits your needs or sign-up for a free trial before you commit to a monthly or annual subscription.
Let Us Help You Manage Your VAs
As you have learned from reading this article, hiring a real estate virtual assistant is a cost-effective way to boost your company’s overall performance.
Even when you consider that you may have to pay additional costs to provide software tools to enable the person you hire to do their job more effectively, it still proves an excellent option to boost performance.
Contact us to find out how our team can source, hire, train and manage the perfect virtual assistant to meet your needs. And we can also advise you on the best tools to use.
